The Position

To assist Sales and Training department in administrative matters.

Duties & Responsibilities:

Events ( Meetings and Trainings)

• Performing/supporting clerical duties like completing expense request (e-PRs)
• Accurately performed end to end process workflow of events/trainings as according to requirements of stakeholders
• Ensuring all vendors/suppliers deliver high quality/standard products/services on time as according to contract/instructions
• Ensuring all invoicing (on the above mentioned) are correctly billed (by suppliers/vendors)
• Coordinate between sales & marketing to ensure smooth execution of sales activities
• Coordinate couriers and follow up as well as to send to sales team and branch offices
• Answer phone calls and make phone calls to vendors for room bookings, follow up on room bookings status and tax invoices
• Make phone calls to prepare room accommodation and meeting packages bookings
• Meet up with prospective vendors for future business opportunities
• Answer the door bell on behalf of the receptionist area when the receptionist is away
• When required, for Internal Events/Meetings responsibilities (if selected as committee members)
• Brainstorm & plan company event(s) which include but not limited to Annual/Mid-Year Conference, ADD, VTI Day
• Contribute creative ideas and suggestions to enhance the overall event experience
• Assist in coordinating logistics, including venue selections, catering & entertainment selections
• Attend committee meetings to stay informed & event details, updates & any changes in plans
• Support the execution of events (be presence when required with HoD approval), ensuring smooth & enjoyable experience for all attendees
• Uphold company values and foster a positive and an inclusive atmosphere during events
• Perform any other related duties as related to the above
  
  
  

HCP Claims

• Compilation of HCP claim and ensuring proper supporting documentations
• Creation of the new vendor form where necessary
• Validating the above mentioned with proper recording
• Ensuring all claims are signed off by head of sales without any delay (timely) before proceed to finance for payment
  
  
  

Tax Invoices

• Record incoming tax invoices form finance and ensure all tax invoices are signed off by head of sales and supervisor
  
  
  

Compliances & Code Of Conducts

• Ensure all vendors/suppliers adherence BI supplier code of conducts
• Compliant to BI code of conducts & policies
  
  
  

Requirements:

• Graduate of any field
• Min 1-2 years of similar experience providing admin support is fine
• No preferred Industry/Background. The only expectation from candidate is Agility to learn
• Well-versed in MS Office applications
• Good English communication
  
  
  

Our Company

At Boehringer Ingelheim we develop breakthrough therapies that improve the lives of both humans and animals. Founded in 1885 and family-owned ever since, Boehringer Ingelheim takes a long-term perspective. Now, we are powered by 52,000 employees globally who nurture a diverse, collaborative and inclusive culture. We believe that if we have talented and ambitious people who are passionate about innovation, there is no limit to what we can achieve.

Why Boehringer Ingelheim?

With us, you can grow, collaborate, innovate and improve lives.

We offer challenging work in a respectful and friendly global working environment surrounded by a world of innovation driven mindsets and practices. In addition, learning and development for all employees is key, because your growth is our growth.

Boehringer Ingelheim is an equal opportunity global employer who takes pride in maintaining a diverse and inclusive culture. We embrace diversity of perspectives and strive for an inclusive environment, which benefits our employees, patients and communities.

Want to learn more? Visit https://www.boehringer-ingelheim.com