The Senior EHS (Environmental Health and Safety) Project Manager will serve as EHS’s technology expert and project manager. The individual will manage and maintain EHS software systems, provide leadership on computer related technology for the group, meet with users to define needs within the systems, perform project management, budget analysis/tracking, and establish effective communication with our client base. Specifically, the individual will create and oversee strategies for effectively managing EHS projects and technology systems to optimize performance, with a particular focus on project management, budget analysis, communication and data management.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Manage the EHS training software system. Develop a deep expertise in the Traincaster learning management system. Duties in this area will include working with EHS team members and EHS representatives to manage the creation and implementation of new web-based training courses and update existing courses; manage the editing of training videos and uploading them to Traincaster/EHS website; creating and running training reports; managing the review of Traincaster User Load Summary and updating Traincaster accounts; performing audits; working with software providers and Broad HR, IT and other groups to develop, drive implementation and troubleshoot data feeds between Traincaster and other systems (i.e. CITI, Workday, Safety Stratus Inspection System, card access control systems).Track overall training compliance.
• Performing technical troubleshooting and providing technical support when needed for all EHS software systems; Develop training materials and conduct training sessions to ensure end-users can effectively utilize new/existing systems.
• Serve as project manager to expand, manage, and implement the Facilities Compliance Calendar. Ensures activities in the calendar adhere to institutional guidelines with regards to safety and regulatory compliance.
• Develop, implement and manage routine post-training surveys - identify critical metrics, analyze data, and deliver actionable insights to EHS team members.
• Manage and oversee the EHS website and work with the EHS team and Broad Communications on updating and expanding the site. Tracking updates and ensuring items are current.
• Manage the EHS Inspection and Incident Report systems - setup and maintain data feeds, update inspection/incident report fields as needed (labs, group rosters, findings, questions, etc.). Evaluate the modules, recommend and implement improvements. Develop and manage training for new users. Expand dashboard capabilities, analyze data and identify/track critical metrics. Prepare metrics reports and present to stakeholders.
• Manage EHS inquiries via ServiceNow. Responsibilities include the triaging and responding of tickets as well as updating templates and dashboards.
• Managing eProtocol (systems used for managing the Institutional Biosafety Committee protocols). Responsibilities include updating forms and templates (i.e. Hazmat form) and other updates in addition to system and other changes to the IBC and IACUC forms (these are time-consuming projects with software vendor Key Solutions).
• Create, maintain, and manage updates/changes to various EHS-related Google forms, surveys, and spreadsheets (i.e. card access, EHS HUB).
• Setup, maintain, and manage other EHS software or resources (i.e. Freezer Pro). Develop user guides/training materials and facilitate communication with stakeholders.
• Stay up to date on EHS processes and keep EHS systems current. Stay up to date with new technologies and software applications that can help improve/upgrade current systems in accordance with team needs.
• Identify and implement improvement initiatives and apply technology solutions.
• Manage interface with Business Systems on SAP purchase order system issues.
• Provides budget analysis and tracking (i.e. Hazardous Waste Services/invoices, Biosafety Cabinet Services/invoices).
• Support the EHS/Lab Ops Team and perform other dues as assigned.

MINIMUM QUALIFICATIONS

• Experience - for this position, ability to work in and understanding of software systems is more important than EHS professional knowledge. 7+ years of relevant IT/business experience preferred.
• Experience with Traincaster (or a similar training software system) strongly preferred. 5+ years of project management experience preferred.

BEHAVIORAL COMPETENCIES

• Detail-oriented
• Ability to effectively collaborate with a wide range of people in a variety of roles both internal and external to the Broad service and team orientation bias for action.
• Operational thinking and problem-solving ability.
• Organizational skills, ability to work on multiple tasks simultaneously, and ability to follow through and achieve objectives and tasks in a timely manner.
• Strong listening skills and oral and written communication skills, including oral presentation skills.
• Knowledge of project management techniques and tools. Project Management experience preferred.

WORKING CONDITIONS

• Normal office conditions