Specimen Processing Clerk

Caris Life Sciences

Caris Life Sciences

Phoenix, AZ, USA
Posted on Wednesday, May 22, 2024

Position Summary

The Specimen Processing Clerk I is responsible for supporting the department with all clerical and ancillary duties in creating and accessioning clinical cases for patient output. While maintaining job functions, the Specimen Processing Clerk is to progress in their learning of the regulations (CLIA, CAP and NYS) which the laboratory functions. This position works under the direction of the Supervisor and follows standard laboratory procedures and policies.

Job Responsibilities

  • Open packages and video receipt of all incoming specimens for clinical processing.

  • Creates and manages patient cases including the setting up of new cases, updating current cases, entering of specimens in case, attaching relevant documents, Quality Control checking information for accuracy and other case management tasks.

  • Opens and closes specimen and case discrepancies to ensure accurate information and processing of specimens in a timely fashion.

  • Work cross-functionally with various departments including Client Services, IHC, PAs, Pathologists and Reporting.

  • Responsible for filing, tracking, retrieval, and accurate record keeping.

  • Maintains diagnostic viability of all specimens and ensures correct patient labeling of all materials. Routinely checks and verifies accuracy of all information in laboratory information system

  • Records in laboratory logs all specimens prepared. Logs appropriate information into the laboratory information system.

  • Responsible for Quality Assurance (QA)/Quality Control (QC) for all cases, specimens and documentation.

  • Maintains Supply Inventory, including package receiving and supply chain requests, and submitting orders to Purchasing department, in accordance with established policies and procedures.

  • Assists as needed to perform other related duties and special projects to support the laboratory as required.

  • Accepts other duties as assigned.

Required Qualifications

  • High School diploma or equivalent required.

  • Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use.

  • Conditions of Employment: Individual must successfully complete pre-employment process, which includes criminal background check, drug screening and reference verification.

Preferred Qualifications

  • One to three years of experience in general laboratory operations preferred.

Core Skills & Competencies

  • Demonstrated ability to take and follow direction and to know who the resources are for their direction.

  • Ability to multi-task and work in a fast-paced, deadline driven environment.

  • Displays enthusiasm and dedication to meeting group objectives.

  • Can execute tasks with a strong attention to detail.

  • Drive for Results (Service, Quality, and Continuous Improvement) – Ensure procedures and processes are in place that lead to delivery of quality results and continually reassess their effectiveness to achieve continuous improvement

  • Communication – Proficient verbal and written communication skills and willingness to share and receive information and ideas from all levels of the organization in order to achieve the desired results

  • Teamwork – Commitment to the successful achievement of team and organizational goals through a desire to participate with and help other members of the team

  • Customer Service Focus – Demonstrate a focus on listening to and understanding client/customer needs and then delighting the client/customer by exceeding service and quality expectations

  • Ability to work under routine and stressful situations in an accurate and timely manner.

  • Knowledge of laboratory safety procedures for biohazards and chemicals, as well as quality control procedures and regulations.

  • Proven attention to detail with effective organizational skills.

  • Effective interpersonal and team skills.

Physical Demands

  • Will work at a computer some of the time as well as need to keep inventory and ordering records requiring the use of copiers, fax machines, and PDF scanners.

  • Visual acuity and analytical skill to distinguish fine detail. Ability to pass a visual color discrimination test.

  • Manual dexterity to use common laboratory equipment and perform sterile techniques as required.

  • Must possess ability to sit and/or stand for long periods of time.

  • Must possess ability to perform repetitive motion.

  • Ability to lift up to 30 pounds.

  • May have exposure to high noise levels in the data center, fumes and bio-hazardous material in the lab environment. Exposure to formaldehyde, xylene, DAB and alcohol which emit fumes. The formaldehyde, xylene, and DAB are carcinogenic.

  • Required to handle blood-borne pathogens and general laboratory reagents.

  • May have exposure to extreme temperatures, high noise levels, fumes and bio-hazardous material/chemicals including formalin in the lab environment.


  • This position requires periodic travel and some evenings, weekends and/or Holidays.

Required Training

  • All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.

This job description reflects management’s assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.