Business Administrative Support



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Administration, Customer Service
Lisbon, Portugal
Posted on Saturday, February 10, 2024

Job Purpose

Currently, companies operate in a complex and dynamic environment that requires great differentiation for business support functions. In this job, it is intended to perform daily administrative tasks essential for the business of a multidisciplinary team. The daily work is under the guidance of the manager and subject to GSK standards adapted for local use. The activities developed require autonomy and individual responsibility, with the strictest ethical sense and always bearing in mind the interests of the client and the patient.

Key Responsibilities

  • Provide administrative support to the Brand Team, within the Marketing department of the Vaccines Business Unit e.g. (contracts, purchase orders, payments, etc.).
  • Operate with internal platforms, according to the applicable standards, keeping databases updated and being able to generate analyses, data reconciliation and reports, ensuring that the necessary information is clear and reliable (e.g., VEM, HCP tracker, Infarmed Platforms, Cvent, Shopping cards, TPRM, etc.)
  • Maintain effective filing systems, ensuring that documents are easily found and that they are kept secure depending on their level of confidentiality.
  • Support the Business Unit team on management monitoring and audit-ready activities. Support the organization of external promotional events (sponsorship to events, symposia, webinars, roundtables – interacting with external agencies and partners) and coordinate internal GSK meetings (e.g., booking rooms, equipment, accommodation/travel, meals).
  • Close collaboration with sales and medical team, being able to provide training on the appropriate platforms (e.g. VEM). Support the implementation of several activities, such as Advisory Boards, Independent Medical Education, HCP engagement. Contact with external suppliers to obtain financial proposals for materials, events, and other services
  • Plan, organize and prioritize the daily tasks to meet defined deadlines and assuring timely decision making.

Why you?

Basic Requirements

  • Experience in a similar role
  • Fluent in English
  • Mastery of Word, Excel, PowerPoint and Outlook
  • Knowledge of various digital platforms
  • Experienced with travel booking and expenses (Concur or equivalent)

Preferred Requirements

  • Ability to manage time effectively without supervision and to organize, prioritize and deliver tasks and projects with a sense of urgency.
  • Teamwork is an essential element to this role as well as ability to work independently.
  • Proven ability to think ahead and take initiative. Able to make decisions outside of standard processes – continuous improvement mindset.
  • Able to manage diverse routine and ad-hoc administrative projects simultaneously using creativity and independent judgment.
  • Excellent verbal and written communication.
  • Committed to deliver high quality results.

Job Posting end date: 23/02/2024

Why Us?

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

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This job is no longer accepting applications

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