Executive Assistant to GSK’s Company Secretary

Provide first class executive administrative and secretarial support to the SVP, Company Secretary of GSK PLC and to assist with Board arrangements for the Non-Executive Directors as required. To work closely with the Secretariat Department managers to ensure smooth running of the department.

We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programme.

We embrace modern work practises; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in-office work.

Discover more about our company wide benefits and life at GSK on our webpage Life at GSK | GSK

Find out more about the Company Secretary’s role, the Board, and GSK’s governance practices here: Governance | GSK

In this role you will

• Full proactive diary management of the SVP, Company Secretary’s diary including where appropriate, the collation of relevant papers, organisation of travel and preparation of a detailed itinerary in advance of all trips.
• Ensure that those individuals who contribute to the Company Secretary’s reports and written work meet their deadlines.
• Communicate in writing decisions or actions reached at meetings on behalf of the Company Secretary.
• Building strong relationships with GSK’s Executive and Non-Executive Directors, GLT members, Senior Executives and their team to ensure that day-to-day interactions at the most senior level of GSK work smoothly.
• Co-ordinate with the Assistant Secretary – Plc & Shareholder Services the arrangements for GSK’s AGM.
• Assisting the Company Secretary generally in the smooth running of the department.
• Manage the Executive Assistant - Board Support
• Managing the day to day running of the Board Portal and supporting other users within the company as and when required.

Why you?

Basic Qualifications & Skills:

We are looking for professionals with these required skills to achieve our goals:

• Significant previous experience in an EA role, supporting one or more senior executives (VP level or above).
• Experience of dealing with confidential information.
• Good understanding of administrative processes.
• Awareness of inter-functional relationships with other departments.
• High level of knowledge and skill in use of e-mail, Word, Excel, and PowerPoint.
• Good numeracy skills required.
• Fast and accurate typing skills, shorthand desirable.
• Demonstrates team working ability, approachable at all times.
• Excellent interpersonal skills, able to project a competent and confident and professional image of the department to internal and external enquirers and stakeholders.
• Excellent planning and organising skills and ability to prioritise work.
• Able to manage diverse routine and ad-hoc administrative projects simultaneously using creativity and independent judgment.
• Proven ability to exercise judgment and act proactively and independently in absence of Line Manager.
• Excellent attention to detail.
• Positive approach to tasks and a ‘can-do’ attitude with a proven ability to think ahead and take initiative.
• Able to make decisions outside of standard processes with the support of Line Manager.
• Resilient individual who thrives working in a fast paced and changing environment.

Closing Date for Applications – 29th October 2024 (COB)

Please take a copy of the Job Description, as this will not be available post closure of the advert.
When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on Ukdiversity.recruitment@gsk.com or 0808 234 4391.

Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a UK Recruitment FAQ guide. Click the link and scroll to the Careers Section where you will find answers to multiple questions we receive .

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

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