The team at Hamilton doesn't just build products — we innovate and create technology that's revolutionized entire industries. For over 56 years, Hamilton has been the worldwide leader in designing and manufacturing manual, semi-automated, and robotic products that advance the life science and biotechnology industries. If you want to work for a company at the forefront of innovation and technology, making an impact on a global level, Hamilton is it!
To support us on this mission, we are looking for an Administrative Assistant and Event Specialist to administer various marketing projects and support the department's daily operations.
Reporting to the Tradeshow and Event Marketing Manager, the Administrative Assistant, and Event Specialist is an excellent opportunity for someone wanting to explore the facets of events further while honing their communications skill sets.
Admin Support/Events:
- Manage and maintain all administrative platforms
- File management and organization
- Subscription renewals
- User permissions and access
- Assist with managing budgets - process invoices, payments, and receipts
- Assist with tradeshows and event planning
- Enter new undistributed leads into HubSpot
- Update Company Events and Tradeshows on the corporate website
- Maintain tradeshow schedule and distribute to appropriate departments
Office Management:
- Manage office equipment and supply inventories, and order new supplies as needed
- Responsible for marketing department communications and event coordination; birthday celebrations, office potlucks, marketing department general announcements, etc.
- Maintain departments territory maps and phone list
- Oversee new employee onboarding
- Work with managers to submit capital requests for new or existing employees
- Fill out IT forms, order new phones, equipment, business cards, etc.
- Add new users to applicable platforms - Resource Center, SharePoint, Teams, etc.
- Organize customer meetings at Reno headquarters including meal planning, travel accommodations, conference room bookings, etc.
- Vendor payment management
