Description

Welcome to an exciting opportunity to join our dynamic team in the energy sector as an Assistant. This role offers a unique blend of responsibilities, providing support across various functions within an international context. As an Assistant, you will play a pivotal role in ensuring the smooth operation of day-to-day activities, contributing to the success of our organization on a global scale. If you thrive in a fast-paced environment, possess excellent organizational skills, and have a passion for the energy industry, we invite you to explore further. Join us as we innovate and drive forward in the ever-evolving landscape of the energy sector.

Your responsibilities:

• Performs complex administrative activities and takes responsibility for delivering specific department processes/programs

• Acts as point of contact for internal/external enquirie

• Arranges business critical internal/external events, including for example travel arrangements, itineraries, accommodation, conference registration, visiting speakers etc.

• Support in Visa (invitation letters, company letters, booking trips, coordinate with Embassies, application forms i.e. going to India) and all necessary approvals for business trips for OU Mgr and Team Leaders

• Manage/handle short term assignments from inquiry to start of STA/ Business Assignments

• Infrastructure for new employees

• Travel requests support, coordinate and completion for Commissioning Engineers, Service Engineers and Trainers travelling for projects, incl. rescheduling of travels if required when away or onward bookings

Your background:

• You bring first experience as assistant

• You speak fluent German and English, any other language is an advantage

• You are a user of MS and IOS Word, Excel, PowerPoint, Teams, Visio, OneNote, Sharepoint, SAP, CRM, Lotus Notes and Salesforce

• Commercial apprenticeship (eidg. dipl. Kauffrau) is a plus