Job Description

For Current Kite Pharma Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

We’re here for one reason and one reason only – to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We’ve made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet.

Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows.

Job Description

We are seeking a highly motivated individual to join us as an Administrative Coordinator to support the VP of Human Resources of Kite Pharma in Santa Monica. You will manage a wide range of support functions in a fast-paced, growing environment. You will be a key member of the team – and like everyone on the team, you may be asked to jump in to assist in areas outside of your primary responsibilities. You will be flexible, proactive, and resourceful, with a high level of professionalism and confidentiality. Additionally, the selected candidate will possess exceptional administrative and organizational skills, as well as demonstrate strong written and verbal communication ability. Excellent interpersonal skills are required, as this position interacts with all levels of employees and a team of administrative assistants across functions and locations.

Essential Responsibilities include but are not limited to:

• Understand the goals and objectives of the HR function and contribute to the attainment of those G&Os by handling complex projects and events independently

• Proactively maintain daily calendar for the Kite VP HR – manage schedule changes and resolve conflicts

• Plan and submit travel instructions to travel agency – complete travel agendas related to lodging, ground transportation, meetings/locations/restaurants, etc.

• Set up meetings – liaise with attendees (in-house or externally) and arrange needed resources (e.g., teleconference, projection, meals)

• Schedule and coordinate interviews in partnership with Talent Acquisition and interview teams – greet candidates and assist with on-site logistics

• Liaise with senior level external parties to provide information and answer questions and to coordinate activities, which are important to the function and leader

• Effectively use software programs such as Outlook, Excel, Word, and PowerPoint to prepare and distribute memos, letters, reports, agendas, spreadsheets, organization charts, and presentations – organize online collaboration sites (e.g., SharePoint) for the Kite Executive Team

• Collect, record, monitor, verify, and consolidate relatively complex data and information from multiple sources, and often with short lead time

• Submit invoices and ensure payment as needed – manage navigation of Company purchasing processes and systems

• Complete and process expense reports

• Answer calls and assist in managing emails

• Ensure that all work is completed with a high level of attention to detail and accuracy

• Work closely with Gilead Executive Admins and maintain confidentiality

Basic Qualifications:

Bachelor’s Degree

OR

Associate degree and 2 years of administrative experience

OR

High School Degree and 4 years of administrative experience

Preferred Qualifications:

• Experience providing administrative support to an executive leader

• Ability to keep the big picture in mind and influence workflows accordingly

• Exceptional professionalism to discretely handle confidential material, including sensitive financial information

• Advanced Microsoft Office skills (Outlook, Word, PowerPoint and Excel) required

• Superb proofreading and editing skills of technical documents

The salary range for this position is: $97,495.00 - $126,170.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit www.kitepharma.com. Sign up to follow @KitePharma on Twitter at www.twitter.com/kitepharma.

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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.

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Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Kite Pharma Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.