DIVISION ADMINISTRATOR

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time’s Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

Summary

The Division Administrator leads the overall direction, supervision, and strategic growth of Moffitt’s academic oncology departments and programs in partnership with the respective physician leader(s). The Division Administrator is an MMG ambassador interacting and coordinating with all aspects of the institution including clinical, research and administrative departments. As an MMG Ambassador, the role acts as a leader, consultant and subject matter expert to key corporate level functions including financial planning, strategic planning, clinical operations integration, faculty affairs, communications, marketing, project management, process excellence, and human resources. Other related duties as assigned by applicable Leadership.
This highly visible leadership position supports the academic oncology departments and programs through several core areas of responsibility while acting as the business operations leader:
1.) Strategic Planning: Develop, drive, and deploy strategic initiatives that have material impacts on the institution as initiated by the department and/or by the institution.
2.) Program/Department Development: Develop, plan, and deploy strategies and tactics that drive clinical, research and academic growth of the academic oncology department.
3.) Clinical Operations: Oversee clinical operations including evaluating & monitoring performance metrics while promoting optimal patient experience and scalable, financially sustainable operations.
4.) Academic and Clinical Research Operations: Support Department Chair and faculty’s academic activity and clinical research through oversight of academic and research administration as determined by the Chair/Program Leader.

5.) Program/Department Development

• Working with strategic marketing to highlight the innovative cell therapies offered at Moffitt and trying to drive referrals early for therapy rather than as a last resort.
  • Assisting Marketing on the annual Cell Coast Conference

6.) Clinical Operations

• One of the biggest things is that BMT CI does not rely on any support, such as IHM, and is fully self-sufficient.

7. Data and Quality is also essential:

• Quality – 6 team members
  • Responsible for Data & Clinical Audits.
  • Oversees our BMT CI SOPs.
  • Responsible for maintaining Foundation for the Accreditation of Cellular Therapies (FACT) Accreditation.
  • Oversees any FDA Risk Evaluation & Mitigation Strategy (REMS) Programs.
  • Helps in contract negotiation and execution of new commercial therapies.
• Data – 18 team members
  • Responsible for all data reporting to the Center for International Blood and Marrow Transplant Research (CIBMTR).
  • Maintains BMT CI internal patient database used daily for research and operations.
  • Maintains BMT CI coordination calendar used daily for operations, and source of data for majority of the Monthly Reports.
• Responsible for oversight of the Unrelated Search Coordinators needed for allogeneic BMTs (2 team members)
  • This includes bi-monthly processing of National Marrow Donor Program invoices as well as other donor-related invoicing, such as All Childrens Hospital and Coram.

Minimum Experience Required
- Minimum of 10 years' experience in healthcare delivery, clinic or physician practice setting required.
- Minimum of 5 years’ experience in a management or director level role overseeing a high-functioning team solving complex issues.
- Demonstrated success in leading organization wide cross-functional teams solving complex issues.
- Experience in all aspects of strategic planning, budgeting, financial acumen, practice management, HR, and departmental administration required.
- Experience with formulating, revising, and implementing procedures and policies, establishing standards, and working in multiple data systems and applications.
- Superb formal written, oral, presentation skills.

Minimum Skills/Specialized Training Required
- Ability to research, analyze, conceptualize, and deploy long-term strategic plans. Including
demonstrated track record of analyzing, developing, and implementing new business lines and
opportunities for growth strategies.
- Demonstrated leadership, management and supervisory skills required. Including demonstrated change
management and conflict resolution.
- Demonstrated ability to plan and execute solutions across departments to optimize efficient and
effective care to our patients.
- Demonstrated experience in understanding physician practice including revenue cycle, financial
modeling, hospital operations, risk simulations and data analysis.
- Advanced analytical and process analysis skills (capacity, staffing, modeling, etc
- Ability to lead teams of direct reports and/or with team members from other departmental functions in a
highly matrixed organization.
- Demonstrated the ability to work independently and create effective business strategies.
- Proficient in all Microsoft Applications: specifically, Outlook, Excel, Word, and PowerPoint.
Preferred Experience
- Demonstrated understanding of the academic model of practice preferred.

Minimum Education
Master's Degree Masters in Healthcare, MBA, or related field of education
LICENSURE/CERTIFICATION
Preferred Other, if any: Specialized completion of an accredited leadership, professional practice management, program manager, project management, LEAN, and/or Six Sigma program highly desired.

Equal Employment Opportunity

Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.

Reasonable Accommodation

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