Manager, Facilities

Peprotech, Inc

Peprotech, Inc

Tokyo, Japan
Posted on Thursday, April 18, 2024

Job Description


  • Functionally responsible and accountable for the following areas:
    • Facilities management for 6 facilities in Japan
      • Repairs, maintenance, improvement
      • Access/badge management
      • Office supplies, mail service
      • Office layout, design, planning, seat assignments
    • On-site Contingent Worker Management and Administration
    • Facilities related Freight Payments Process/Provider Management
  • Identifies and drives PPI (Practical Process Improvement) initiatives and works closely with EHS (Environmental, Health, and Safety) to ensure compliance with local and company regulations and to improve the office work environment.
  • Ensures the effective delivery of corporate initiatives, programs and directives in accordance with Thermo Fisher Scientific’s employee related and financial plans.
  • Promote Office 5S & office energy savings and reduce waste (garbage). Analysis and reduction of office-related consumables.
  • Ensures consistent use of RCCMs (Root Cause Counter Measures) within service and provides annual training and monitors compliance
  • Trains and coaches facilities staff in leading and implementing change
  • Identifies and implements facilities related operational metrics and KPIs to improve services levels, employee satisfaction, and productivity
  • Leads the initiative to standardize processes and document procedures and policies within the facilities functions
  • Leads projects and initiatives as assigned by manager
  • Partner with Finance, HR, EHS, Legal, Sourcing/Real Estate, and other functions to ensure a compliant, effective, and desired office environment
  • Champion, track, measure and report on PPI savings, facilities related improvements, and incidents/accidents
  • Responsible for space planning, utilities, and office management services for economy of operation and maximum usage of multiple office and lab facilities.
  • Oversees office services, facility management, and building related services for several locations and/or facilities. Also, responsible for the administration of office supplies and other business services.
  • Manages the design, planning, construction, and maintenance of equipment, buildings, and other facilities.
  • Monitor Facility cost trends, analyze cost details, identify problems and improve cost spending
  • Plans, budgets, and schedules facility modifications, including estimates on infrastructure, labor, materials, design, and other related costs.
  • Formulates short to mid-term office strategies, incorporating input from HR, finance, corporate resources, sourcing/real estate, commercial leaders, lab managers, and other internal customers.
  • Stays current on real estate/lease market pricing and changes. Also, attends conferences, seminars, and global internal meetings to stay current on facilities management best practices.
  • Respond to and manage site emergencies as needed.
  • Responsible for the maintenance and management of fire & disaster prevention operation, and manage disaster stockpile properly so that it can be used in a disaster.

Minimum Education and Experience Requirements

  • In depth understanding of contract and regulatory laws and policies. Strong understanding of facilities, hazardous materials, and office safety requirements and regulations. Ability to understand rules and regulations, and to employ internal policies, processes, and procedures to ensure compliance to said rules and regulations.
  • Ability to conduct critical analysis and assessments to develop action plans that ensure efficient, lean, and effective processes are in place to produce quality delivery of goods and services.
  • Experience with documenting and systematically maintaining process procedures and formulating, documenting, communicating, administering, and monitoring adherence to company policies and rules.
  • Experience in a continuous improvement environment with a track record of achieving significant operating savings and/or improvements year on year.
  • Demonstrated strong business and financial acumen, organizational and analytical skills
  • EHS, Safety, and Facilities related certifications desirable. Bachelor’s degree in supply chain management, finance, or business management
  • Experience and in depth knowledge of Practical Process Improvement (PPI), or other recognized Lean business system. Working knowledge of other business functions; i.e., EH&S, Supply Chain, Quality, Finance, Maintenance/Engineering and Human Resources.
  • Excellent interpersonal skills and a collaborative/integrative work style focused on accomplishing objectives. Solid computer skills (Microsoft Office), ERP (SAP, Oracle, E1, JD Edwards)

Knowledge, Skills, and Abilities

  • Must have
    • The ability to influence at all levels of the organization and a collaborative approach
    • The ability to see bigger picture and envision step-change scenarios
    • Excellent interpersonal, time management, decision-making and conflict management skills
    • High ethical standards to support a professional business code of conduct
    • Vendor management skills and experience, such as service level agreements, vendor KPI management, and driving continuous improvement with vendors and suppliers.
  • Passion for driving business improvement and leading change in a large, complex, global environment
  • Accomplished written, oral and presentation skills. Business level English
  • Broad knowledge of multi-functional, multi-site, global organizational processes and financial business methods
  • Ability to adapt to newly assigned responsibilities (no prior experience) and manage effectively with a relatively short learning curve


We offer competitive remuneration, annual incentive plan bonus scheme, healthcare, company pension, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation.

EEO/Reasonable Accommodation:

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.