Manager, Chief of Staff Office

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Job Description

Please note this job requires native level Japanese language command not only in speaking, business writing and reading.

タケダの紹介

タケダでは常に患者さんを中心に考え、世界中の人々により健やかで輝かしい未来をお届けすることを目指してきました。そして従業員一人ひとりにそれぞれの能力と熱意に応じた成長の機会を提供することにも組んで取り組んでいます。私たちと一緒に、世界中の人々のいのちに貢献し、さらなる成長と活躍を目指しませんか。

タケダは業界を牽引するグローバルリーダーです。従業員は四つの優先順位（患者さん中心、社会との信頼関係構築、レピュテーションの向上、事業の発展）とタケダイズム（誠実＝公正・正直・不屈）のもと一致団結しています。タケダイズムは私たちの信念であり正しい方向へ導く羅針盤です。私たちは日々の業務においてタケダイズムを体現しています。

Takeda is unwavering in our commitment to patients. With the patient at the center of everything we do, we continue to innovate and drive changes that will better their lives - we’re looking for like-minded professionals to join us.

Takeda is a global industry leader –we are united by our four priorities (Patients, Trust, Reputation, and Business) and our shared values of Takeda-ism: Integrity, Fairness, Honesty, and Perseverance. Takeda-ism is more than just a word. It’s a belief and a mindset which guides our decisions, behaviors, and interactions. It’s how we strive to work and live, every day.

OBJECTIVES/PURPOSE:

• The position will work closely with the Chief of Staff and act as an enabler for strategic initiatives and ensure execution of key priorities of Global Corporate Affairs (GCA).
• The position will support managing and coordinating the key GCA strategic activities including, but not limited to;
  • Monthly reporting to Chief Global Corporate Affairs and Sustainability Officer (CGCA&SO)
  • Quarterly GCA meetings, twice a year extended GCA community calls and GCA leadership team meetings (3 times a year)
  • Planning and implementation of special projects and/or initiatives within GCA

ACCOUNTABILITIES:

We are seeking a highly motivated, results-oriented individual with strong project management and problem solving skills to support the Chief of Staff Office. This role will report to the Chief of Staff and entails working with an entrepreneurial, self-motivated mind-set. The candidate must be able to function independently, be flexible, and have strong commitment to excellence. This will involve attending calls and meetings with leadership, tracking action items and requests, and developing technical materials as needed for meetings and presentations, partnering with others internally and externally to resource various activities and ensuring appropriate follow up. We strive for a strong team environment, working in tandem with other GCA teams, as well as internal stakeholders within the enterprise, from finance and legal to corporate communications teams.

The Manager is a critical member of Chief of Staff’s lean, agile and dynamic team. A successful candidate will be proactive and detail oriented with exceptional organizational, problem-solving, project management, and communication skills. This role will rely on strong skills in building collaborations, partnering with broad stakeholder groups, working across global projects and teams, clear communication (verbal and written), and strong time and cross functional leadership. A successful candidate will be required to develop strong relationships with a variety of stakeholders, internal and external partners, and effective interactions with senior audiences.

Responsibilities include:

• Assist Chief of Staff in day to day responsibilities ensuring a smooth operation and coordination in GCA
• Act as a point of contact for GCA members and other stakeholders, representing the Chief of Staff Office and directly supporting the Chief Global Corporate Affairs and Sustainability Officer
• Work with GCA Leadership Team (GCALT) and each team members within GCA.
• Lead and support GCA-wide strategic initiatives and employee engagement activities, including facilitation, troubleshooting stakeholder management and decision making
• Support, or lead as required, preparing and facilitating the GCA Townhalls and Community calls.
• Support executive presentation development and coordination
• Prepare and update the annual calendar of GCA and extended comms/public affairs community
• Support Chief of Staff with additional tasks as needed

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

• Broad understanding of Takeda organization with 5+ years of experience
• Minimum of 5 years of business experience, ideally in a multicultural and global setting
• Business level of Japanese and English language skills
• Demonstrated ability to learn quickly with strong adaptability and curiosity
• Strong work ethic, integrity, credibility, and dedication to Takeda’s values and purpose
• Ability to work in a self-guided manner and manage multiple priorities with demanding timelines
• Strong interpersonal skills building successful relationships with key stakeholders internally and externally
• Ability to operate in an ambiguous environment, with minimal supervision, strong personal drive and self-motivation
• Strong project management skills to support driving cross group initiatives
• Flexibility and a willingness to take on a variety of assignments
• Excellent listening skills and open to the feedback for improvements
• Ability to execute with excellence and attention to details
• Embrace diversity with inclusive mindset
• Openness to provide and receive feedback for improvements
• Bachelor’s degree

タケダのDE＆I

Better Health, Brighter Future

Takeda Compensation and Benefits Summary:

• Allowances: Commutation, Housing, Overtime Work etc.

• Salary Increase: Annually, Bonus Payment: Twice a year

• Working Hours: Headquarters (Osaka/ Tokyo) 9:00-17:30, Production Sites (Osaka/ Yamaguchi) 8:00-16:45, (Narita) 8:30-17:15, Research Site (Kanagawa) 9:00-17:45

• Holidays: Saturdays, Sundays, National Holidays, May Day, Year-End Holidays etc. (approx. 123 days in a year)

• Paid Leaves: Annual Paid Leave, Special Paid Leave, Sick Leave, Family Support Leave, Maternity Leave, Childcare Leave, Family Nursing Leave.

• Flexible Work Styles: Flextime, Telework

• Benefits: Social Insurance, Retirement and Corporate Pension, Employee Stock Ownership Program, etc.

Important Notice concerning working conditions:

• It is possible the job scope may change at the company’s discretion.

• It is possible the department and workplace may change at the company’s discretion.

Locations

Tokyo, Japan

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time